What does the OKR review process involve?

by Tom | Aug 31, 2021

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The OKR review process is arguably the most important part of the OKR cycle. To ensure that OKRs don’t just become goals that have been left on the shelf, regular check-ins are vital.

OKR reviews don’t need to be complicated. They simply provide your team with the chance to voice their progress or any concerns during your OKR cycle. This helps you to keep the ball rolling when it comes to hitting your business goals. We’ll walk you through the process in this article.

How often should you conduct an OKR review?

OKR reviews should be carried out on a weekly basis to highlight any potential issues and rectify them before it halters the chances of achieving the OKR.

The progress review is a short meeting where the team can analyse the progress of the current OKRs. The team can assess any growth that has occurred and how likely they are to achieve the end goal. This will then determine the next steps needed to achieve the goal.

OKRs are all about growth and learning. So, scoring and reflecting is imperative to ensuring that goals are met and teams are aligned. At the end of each OKR cycle, teams should give their OKRs a final score and complete retrospectives on what they have accomplished. Learning from previous OKRs will help teams to do better in the next quarter.

OKR tools to aid your review process

You can use OKR software to track progress towards your organisational goals, or you can do it the old fashioned way via spreadsheets and documents. No matter which option you choose, you should always keep an eye on your OKRs throughout the duration of the cycle.  

OKR reviews involve using confidence ratings to assess how close or far away you are from OKR completion. Assigning confidence ratings weekly and reflecting on your progress allows team members to raise any concerns throughout the OKR cycle, rather than waiting until the end of the cycle. By assessing confidence on a regular basis, steps can be taken to adjust and build towards improving confidence ratings before the end of the OKR cycle. 

OKR cycles

OKR cycles can vary for different organisations as everything should be tailored to meet the specific needs of your business. Although they vary, most will follow the same pattern.

A typical OKR cycle will include the rollout of OKRs (once planned), the creation of an action plan for teams to follow, regular check-ins and final reflections.

1. Roll out OKRs

People are what drive OKRs, so it is people that should create them. Ensure that you communicate company objectives then allow departments and teams to develop their own OKRs and share. Work cross-functionally instead of adopting a top-down approach to allow for higher involvement and dedication.

2. Create action plans

You’ve done the hard work and you’ve created your OKRs, now it’s time to develop action plans that provide details on how the team will achieve these objectives.

3. Regular check-ins

To ensure your OKRs don’t just become goals that are forgotten about, it’s important to have regular check-ins. Once rolled out, employees should measure their progress throughout the cycle to keep teams aligned and on track.

It’s a good idea to carry out OKR reviews on a weekly basis. This will help you to spot any problems before it’s too late.

4. Score and reflect

You should create a workplace culture that is fuelled by growth and learning. So, scoring and reflecting is imperative to ensuring that goals are met and teams are aligned. At the end of each cycle, teams should give their OKRs a final score and complete retrospectives on what they have accomplished.

Taking time to learn from previous OKRs is just as important as achieving them. The reflection will help teams to do better next quarter.

How long should an OKR cycle be?

This can vary depending on business type and size. Cycles typically are set up quarterly, with three months per cycle. This allows enough time for cycles to make a difference whilst keeping goals short term.

However, smaller businesses that are just starting out with OKRs may want to trial OKR cycles that last six to eight weeks.

Our Giant team is always on hand to help you streamline your OKR planning process. If you want to discuss your OKR review process with us, contact a member of our team for a much-welcomed chat.